Hotel Information – Nationals
IMPORTANT – PARENT DEADLINE TO RESERVE ROOM IS January 17, 2012! INSTRUCTIONS FOL
Hi All Pro All Stars,
As you have requested, Athletes on the Go is tentatively holding a block of 43 Standard Oceanfront Rooms with 2 double beds* for All Pro All Stars at the Oceanfront Inn in Virginia Beach for the nights of May 4-6, 2012**. The rate per room/per night is $139.00 + tax at 13% + $1.00 per night occupancy fee (estimated nightly cost tax inclusive is $158.07.) Additional nights may also be reserved at the same reduced rate of the $79+ tax.
**Please remember there is a two-night minimum. Please refer to the attached information sheet on the hotel. *Please do not request a different room type when making your reservations; a Standard Double with 2 double beds (max of 4 people) is the only type of room available through Athletes on the Go at this hotel at this time (i.e. NO SUITES). Thanks.
Below are the instructions for the parents to follow when making their reservations.
NO MONEY DOWN NOW! The parents will simply have to provide credit card information on the SECURE on-line form to be used as a “guarantee.” Please note that the card EXPIRATION DATE MUST be AFTER 5/12! The first night room & tax will be charged to that credit card by the hotel 30 days prior to arrival (April 3, 2012) as a deposit. The remaining balance will be due at check-in/departure. Once your reservation has been received and processed by Athletes on the Go, a one-time Reservation Processing Fee of $25.00 per room will be assessed. This processing fee is WAIVED for all reservations that are realized; however, should you cancel your reservation completely, this fee will be automatically charged to the supplied credit card upon receipt of your cancellation notice.
The reservations MUST BE MADE VIA Athletes on the Go’s on-line Reservation Form or by a faxed copy of the form. To access the SECURE “Reserve a Room” form, click on the following link:
They will need to check that this is a “reservation to add to an existing block,” and be sure to reference the team name (All Pro All Stars).
The deadline for parents to submit their reservation form is January 17. I will build a rooming list from the reservations as they are received. I will email you the list closer to the January 17 deadline, so that you can see if you think everyone with your group has made their reservations, and if necessary, send out a reminder. After January 17, any unsecured rooms will be released back into inventory. DUE TO THE OVERWHELMING NEED FOR ROOMS FOR THIS EVENT, AN EXTENSION ON THE DEADLINE DATE MAY NOT BE POSSIBLE. After January 17, as long as there is still availability, we can continue to take reservations for your group after that date. All other instructions are included on the on-line reservation form. Please ask the parents not to call us to make their reservations, unless they do not have internet/fax capability.
CHANGES TO RESERVATIONS & CANCELLATIONS: All changes, additions, cancellations, etc. to your reservations must be made through Athletes on the Go in writing via email or by the Reservation Change Form available on our website at http://www.athletes-on-the-go.com/forms/HotelReservationChangeForm.htm. Cancellations must be made by the cut-off date of March 21, (not through the hotel). Between March 21-April 27, only Emergency Individual cancellations will be honored (not to exceed 10% of the total number of rooms booked by the group). Any rooms cancelled after April 27 will forfeit the first night’s deposit. “No shows” will be charged for the entire stay. Again, all cancellations will be charged the $25.00 Reservation Processing Fee by Athletes on the Go.
If you have any questions, please do not hesitate to contact me. Also, if for any reason your plans change and you do not wish to use this block after all, please email me immediately so that I can release the rooms. Thank you for allowing us the opportunity to work with you! I look forward to receiving the reservation forms.
Have a wonderful day!
Donna H. Wall, President
Athletes on the GO!
Customer Toll free 1-866-246-8063